Answering Services vs Call Center Services – Analyzing the Two Confusing Terms
Are you having a tough time understanding the difference between answering services and call center
services? Yes, the two reads like the same thing, don’t they? Maybe you should know that business answering service providers handle incoming
telephone calls, while a call center does this and more. Plus, there are other significant differences
that we bet you don’t know yet. So, without further ado, let’s discuss them all.
Answering
Services vs Call Center Services – Which Should You Opt For?
Let’s expand our understanding of the two concepts. By doing so, we’ll also get an idea
about which one you can prefer as a business owner.
Understanding Business Answering
Services
Fundamentally, answering services provider contracts to handle
phone calls of another company. Most commonly, these calls are from customers or sometimes from
potential customers. An organization will use business answering services because:
– The experts will take phone calls from new or existing customers professionally
– It will help the business form a good relationship with the caller
– As a result, lifting the brand’s image or reputation
A
Bit on The Call Center Services
Organizations consider call centers for outsourcing the responsibilities of the inbound and outbound
calls. Because a call center has trained staff to do that, and it is more cost-effective than
maintaining an in-house team. Some call centers may choose to take the responsibilities of business
inbound calls, known as inbound call centers. Some may be available for outbound calls outsourcing,
termed as the outbound calls. Mostly, a call center will be available to handle both incoming and
outgoing calls. Such call centers are known as blended call centers.
You must have a fair idea now about how the two are fundamentally different. Let’s get deep into
this comparison.
Is a Call Center a Type of Business
Answering Service?
You bet it is! Because a business usually hires call centers to deal with customers’ calls or to
reach out to potential customers. Both these are also in the scope of the call answering services
provider. So technically, a call center services provider can also be addressed as a business answering
services provider. Hence you can also term it as call centre
answering service. Besides that, answering services also exist in the following forms:
The
Autoresponders
Can you recall your experience of calling on a company’s number and that pre-recorded voice
trying to find out what you need? Making you press a few buttons before you could speak to a
representative. That’s the auto responder in place, which will help you find the right answers or
would direct your call to a suitable person. This is also an interactive voice response system that
automates the answering services.
Virtual
Receptionist
It is the same as an on-site receptionist. The only difference is that a virtual receptionist works
remotely. Different organizations these days hire a virtual receptionist to field incoming and outgoing
calls for the organization. The most common duties of a virtual receptionist include taking messages,
answering basic inquiries, and more.
You have a good idea now about the answering and call center services. Let’s discuss which of the
two a business owner should pick.
Which
of The Call Center Services or Answering Services is The Business Owner’s Best Bet?
There are several reasons that count when choosing call
center services or answering services. They are as follows:
What is Your
Purpose?
Do you need someone to hear out your business phone calls, or would you also like them to find you more
customers? For the latter, you have to go with acquiring call center services. Because, convincing a
potential customer is mostly out of the scope of a representative from answering services. On the
contrary, a call center has dedicated outbound and inbound departments that can look over telemarketing
tasks and customer service.
So, it is better to decide your purpose before going for either the answering services or call center
services.
How
is Your Business Operating?
Suppose your business is well-established and has a lot of customers. They’ll often call to ask
queries or to resolve problems incurred after the purchase. In such a case, you should use call center
services instead of answering services. Because a call center has trained staff to deal with many calls
on the go. Plus, they have complex scripts and the ability to customize calls per customer needs or
concerns.
What is
Your Product Type?
A call center is your best bet if you are engaged in selling technical products because the experts of
a call center can discuss the technical details of a product with your customer. An answering services
provider may fail to answer technical queries about a product a customer has after the purchase. But it
can forward a call to the concerned department to talk to the customer. But that, again, will need the
availability of an expert in the department to take a call immediately. Hence, allowing a call center
expert to do it is a better option.
What is Your
Budget?
Yes, hiring answering services will cost less than outsourcing to the call center because of the scope
of work and the availability of expertise. So, if you are on a tight budget as businesses are in their
initial stages of incorporation, hire the answering services. A representative there will be able to
handle your business’s incoming and outgoing calls professionally. After your business is
established, you can opt for hiring a call center to improve your customer experience or advance your
telemarketing efforts.
Take Away
You may find answering services and call center services confusing terms. Because they both are often
used interchangeably. Yes, answering services is part of call center duties, but the call center is more
than that. This blog post was all about getting you an idea of how answering services and call center
services are different. Plus, we have discussed which of the two would be the best option for a business
owner.